The controversy over the Masterton Urban Wastewater Treatment upgrade has highlighted the need for Wairarapa Councils to provide more online information about governance and supporting reasons for decision-making. I noted Jeff Workman's desire to improve Council communication in an earlier post.
While some Wairarapa councils have council and committee minutes available on their websites, these are simply a record of decisions, and do not provide any background of the discussion that led to a decision, nor the reports submitted by council officers to support the discussion.
I would like to be able to read online the same council officers' reports that councillors read so I can be informed as to the reasons a particular course of action is proposed.
What I'd like to see happen is:
- Agendas for all council meetings and committees posted on councils' websites at least a week ahead of a meeting
- All council officers' reports tabled at those meetings to be uploaded to the website at the same time
- All council and committee minutes uploaded when they are prepared. (These would need to include a note that they have yet to be approved.) Carterton and South Wairarapa already post their agendas and minutes, but I was unable to find any on the Masterton website.
- All information about a council committee - membership, agendas, minutes and reports - grouped together on the website.
This would give interested ratepayers - and the media - an opportunity read background information and to highlight more effectively issues that may well be of interest to the wider public. It would also allow searching on a particular topic.
At the moment council agendas and supporting papers are available at public libraries and, daunted by the amount of paper, I suspect few people read them.
There will always be a few "in committee" issues - where councillors need to have a full and frank discussion about an issue of particular sensitivity, or where there is commercially sensitive information - such as contract details between a supplier and a council. These are the exception - the majority of council governance activities should be open and transparent.
The principle underpinning the Local Government Information Act 1987 is that all local government information is "discoverable" (ie, open to the public) unless there are compelling reasons, which are outlined in the Act, for their remaining secret.